4 Proven Actions to Speak Up More in English Meetings
4 Proven Actions to Speak Up More in English Meetings
For many professionals, participating in English meetings can feel intimidating, especially if you’re not a native speaker. You may worry about making mistakes, being misunderstood, or lacking the confidence to contribute. However, learning to speak up in meetings is essential for building relationships, showcasing your expertise, and advancing your career.
Here are four proven actions to help you gain confidence and speak up more effectively in English meetings.
1. Prepare Ahead of Time
Preparation is key to feeling confident. Before the meeting, review the agenda and identify areas where you can contribute. Prepare key points, questions, or insights in advance.
How to Do It:
Research Vocabulary: Look up key terms or phrases related to the discussion topic.
Practice Responses: Rehearse how you might respond to expected questions or share your ideas.
Write Notes: Jot down bullet points to guide your thoughts during the meeting.
Pro Tip: Practice out loud—it helps you become familiar with speaking the phrases you’ve prepared.
2. Start Small with Simple Contributions
If speaking up feels overwhelming, start with small contributions to ease yourself into the conversation.
How to Do It:
Agree with Others: Begin by agreeing with someone’s point. For example, "I agree with Sarah’s suggestion because…"
Ask Clarifying Questions: Pose questions like, "Could you elaborate on that point?" or "Can you clarify what you meant by...?"
Summarize: Restate what’s been said to show active listening, e.g., "So, if I understand correctly, we’re proposing..."
These actions show engagement and help you build confidence over time.
3. Use Set Phrases for Fluency
Memorizing and practicing set phrases can make it easier to jump into conversations. These ready-made sentences are especially helpful when you’re unsure how to begin.
Examples of Useful Phrases:
To Share an Idea: "One suggestion I have is..."
To Express a Concern: "I see a potential challenge with..."
To Offer Feedback: "I’d like to add to that by saying..."
Pro Tip: Keep a list of these phrases handy during the meeting as a quick reference.
4. Focus on Progress, Not Perfection
It’s important to remember that no one speaks perfectly all the time—not even native speakers. Shift your focus from flawless grammar to getting your point across clearly.
How to Do It:
Speak Slowly and Clearly: Prioritize clarity over speed.
Ask for Repetition: If you didn’t catch something, politely ask, "Could you repeat that?"
Celebrate Small Wins: Each time you speak up, no matter how small, it’s progress worth celebrating.
Pro Tip: Treat mistakes as learning opportunities, not failures.
Why Speaking Up Matters
When you speak up in meetings, you:
Showcase your expertise and ideas.
Build credibility and trust with colleagues.
Gain confidence that extends beyond the workplace.
The more you practice, the easier it will become. Start with one or two of these actions in your next meeting, and watch your confidence grow over time.